UNHCR's
policy is to limit purchasing by Implementing Partners (IPs)
to only those occasions when the IP has a clear proven
advantage, such as awareness of local conditions or specific
technical expertise.
IPs wishing to procure on behalf
of UNHCR should read the IP
Procurement Guidelines first in their entirety. IPs can
conduct procurement on behalf of UNHCR under either of the
following conditions:
Strict adherence to the UNHCR
Procurement Guidelines for Implementing Partners through
the signing of a Sub-Agreement
Pre-qualification on the basis of their
own IP procurement procedures submitted for evaluation by
UNHCR
Evaluation of the IP procurement policy and
procedures is based on the principle that an IP, who is
entrusted with funds donated to UNHCR to implement procurement
activities, should have comparable policy and procedures to
the principles of UNHCR for procurement. IP procurement policy
and procedures must include the following basic elements to be
considered for pre-qualification:
Policy on Local/International
Procurement
Policy statement on competitive
bidding
Procurement responsibilities
defined
Contract types and value-limits defined
for high value contracts
Audit trail (documentation of procurement
actions)
These are only minimum requirements. There
are several other elements which would be desirable and
advantageous to an IP being considered for pre-qualification.
Some of the other major policy objectives for IPs
procuring on behalf of UNHCR are:
Competitive bidding shall be employed in
all procurement undertaken by the IP.
The widest possible base of potential
vendors suitable for a specific contract should be invited to
bid.
The IP Procurement Unit is to assure that
goods and services are supplied in a timely manner, of
adequate quality and quantity and at the lowest cost, which
meets the requirements of the Purchase Order or Service
Contract.
Further assistance may be obtained from the
UNHCR Supply Management Service at Headquarters (e-mail hqsf00@unhcr.ch)
