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The objective of UNHCR's procurement policy is to
provide the beneficiaries or end users with appropriate
quality products or services at the specified time and place
and at the lowest total cost.
Sourcing activities in UNHCR focus on the establishment
of long-term, mutually beneficial commercial relations termed
Frame Agreements, with a wide array of partners and
suppliers.
UNHCR does
not purchase from
companies engaged in the sale or manufacturing, either
directly or indirectly, of antipersonnel mines or any
components produced primarily for the operation
thereof.
UNHCR
does
not purchase from
companies engaged in any practice inconsistent with the rights
set forth in the Convention on the Rights of the
Child.
UNHCR's procurement is based on fairness, integrity
& transparency through competition and best value for
money.
UNHCR procures required goods and services through
competitive tendering (solicitations) from qualified vendors
registered with UNHCR or with the United Nations Global
Marketplace (UNGM).
UNHCR's Tendering Procedures to
Procure Goods and Services:
The applicable
procedure to procure goods and services depends of the
complexity of the particular requirement and the expected US
dollar value of the purchase. Consequently, tendering
procedures would be issued as a Request for Proposal (RFP) or
an Invitation to Bid (ITB) or as a Request for Quotation
(RFQ).
A
Request for Proposal
(RFP) is a formal tender document (solicitation)
for
high-value services to satisfy a requirement that cannot be
described in a complete or definitive manner. It describes (in
narrative form) the situation or problem to be addressed and
requests that bidders describe in their proposal how they
would approach and solve the
problem.
The
overall
best solution, best value in accordance with
pre-defined evaluation criteria, will win the contract,
not necessarily the lowest price.
An
Invitation to Bid (ITB), is a formal tender document (solicitation)
for
high-value value purchase of goods, in which the
requirements for competitive bidding are specified thoroughly,
which permits all prospective vendors to submit bids on the
same basis for evaluation (in accordance with terms stated in
the ITB).
A Request for
Quotation (RFQ) is a less formal tender document
(solicitation) that describes the requirements quantitatively
and qualitatively and requests prices and commercial terms
from vendors, for lower value
procurement
for goods and services
that meet neutral (standard) specifications and are usually
readily available on the market.
In some
opportunities, UNHCR request information from potential
suppliers through written communications called Expression of
Interest (EOI). Through an EOI, suppliers are invited
to provide information on their resources, products,
qualifications and experience.
The submission of an expression of interest does not
necessarily result in the inclusion of a supplier on a
shortlist for any given procurement action. However, the
submission of an Expression of Interest increases the chances
of being short listed.
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